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Sales, Lettings & Property Management

Privacy Policy

ROOFTOPS SALES LETTING AND MANAGEMENT LTD

 


26 CHURCH STREET WILMSLOW CHESHIRE SK9 1AU


TEL - 01625 549404 - EMAIL - john@rooftops.co.uk

 

GDPR - DATA PROTECTION REGULATIONS - WEBSITE

 

 

On the 25th May 2018 the above regulations come into force. GDPR applies to
controllers and processors and requires us to maintain records of personal
data and comply with new laws. The following notice explains and makes
available our fair processing notice for the company.

 

Please find attached details of our data protection register, and notice
explaining how and why Rooftops Letting and Management Ltd collect
information about you and how we process this information, how the
information is held, and how we understand that this information must be
treated in an appropriate and lawful manner.

 

If you require any further information regarding our privacy policies or
this Notice, please do not hesitate to contact Jonathan Harari, Rooftops
Data protection Officer,- john@rooftops.co.uk or write to Rooftops Sales
Letting and Management, 26 Church Street, Wilmslow, Cheshire, SK9 7JH. Tel -
01625 549404.

 

We are notified as a data controller with the office of the information
commissioner under registration number ZA216168 

 

 

 

 

Rooftops Sales, Letting and Management ltd

 

Rooftops are Sales and Letting Agent and we process information you give us
to carry out our duties as a management, sales or letting agent. We maintain
our own records, accounts and support and manage our employees.

 

We process information relevant to our business - This may include

 

Information from your application form or our Terms of Business

 

Forms completed in relation to sales, property management and Letting
properties

 

Written or verbal correspondence with you

 

Information you give us through our Website

 

The information may include

 

Personal details

Family details

Lifestyle and social circumstances

Employment and educational details

Goods and services

Financial details

All information contained in references, guarantee forms, terms of Business

 

Other Information could include sensitive classes including

 

Racial or ethnic origin

Religious or other beliefs

Trade union membership

Physical or mental health details

 

Who the information is processed about

 

We process personal information about

 

Customers

Tenants

Landlords

Suppliers

Professional advisers and consultants

Complainants and enquirers

Employees

 

Who the information is shared with

 

We sometimes need to share the personal information we process with the
individual themselves and also with other organizations. Where this is
necessary we are required to comply with all aspects of the data protection
Act(DPA). What follows is a description of the types of organizations we may
need to share some of the personal information we process with for one or
more reasons.

 

Where necessary or required we share information with:

 

Business associates

Suppliers of goods or services

Financial organisations

Credit reference agencies

Debt collection and tracing agencies

Local and central government

Police forces

Legal firms

Current past and prospective employers

Employment and recruitment agencies

Educators and examining bodies

Other companies in the same group

 

Transfers

 

It may sometime be necessary to transfer personal information oversees. When
this is needed information is only shared within the European Economic area
(EEA). Any transfers made will be in full compliance with all aspects of the
data protection act.

 

Information storage and security

 

All information is stored on Rooftops in house systems and in the cloud -
in files within Rooftops Sales, Letting and Management offices. All systems
are password protected, and when you give us information we take steps to
make sure your personal information is kept secure and safe.

 

At any time you have the right to

 

Ask us for a copy of any information about you held on our records

Make a request to alter or delete what personal data of yours we hold

Object to receive any marketing material from us

 

We only hold your information for as long as necessary or as required by
law. 

 

COMPLAINTS

 

If you feel that your information has been used incorrectly please do not
hesitate to contact Jonathan Harari and he will try and deal with matter in
the first instance. 

You also have the right to complain to the Information Commissioner's office
whose contact details can be found at

 

ICO information commissioner's Office - ico.org.uk

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